Food & Craft Vendor Fees

• $81.88 Craft Vendor Booth (10’x10’)

• $268.61 Food Vendor (10’x20’, electricity not included)
  

Food & Craft Vendor Load-In
Friday 5/1 12pm-5pm
OR
Saturday 5/2 8am-10am

Vendor spaces are assigned upon arrival. All vehicles must be off-site by 10:00am. Must be set up and event-ready by 10:30am.

Vendor Booths

Craft vendor spaces are 10x10.
Food vendor spaces are 10x20 (let us know if you require more space).

You must provide your own tents, tables, and anything else you need for your personal set up. Our new location at WAAM means the vendor area will be on grass, so tents can be staked or weighted.

Insurance
Food, beverage, and craft vendors are required to obtain a certificate of general liability insurance.

Double check that your COI follows our guidelines HERE and send a copy to info@field-guide-events.com.

Electricity

Craft vendors do not have access to power, so please bring portable chargers as needed.

Food vendors have the option of bringing their own quiet generators or can pay for power in advance using the form HERE.

Please note, power is not included in your registration fee. The deadline to pay for power is Monday, April 13th.

Water/Ice

Food vendors are in charge of bringing their own water and ice. While there will be drinking water on site, there will not be enough to fill vendor tanks, so please come fully loaded with what you’ll need to serve and clean at the event.

Wifi

No wifi is available at the event site, though cell service is adequate for most POS systems.

Parking

Parking will be available for all vendors close to the event site. There is no charge for parking and overnight parking is permitted for all vendors.

Camping

At our new event site, camping is permitted in the vendor parking lot area. We have a limited number of spots, so please let us know at least 3 weeks before the event if you are interested in camping and we will make sure you receive a camping permit when you arrive. As this is not a traditional campground, no open flames are permitted and there is a limit of one tent per vendor.

Cidery Vending Fees

• $215.26 2-Tap You-Pour (our traditional Cider Fest format, BYO pouring staff and 2-tap jockey box and we buy the kegs)

• $161.90 1-Tap We-Pour (hands-off option for cideries, we provide staff to pour your cider from our tap truck; pay per tap)

Load-In

Your staff may arrive between 8am-10:00am on Saturday, May 2. Your table/kegs must be event-ready by 10:30am. See the purchasing info below for keg delivery times.

Customizing Your Serving Area

We will have a large tasting tent set up with with tables when you arrive. We will provide signs with your cidery name and your pour selections. Linens are provided, but you may also bring your own. You are welcome to bring banners or other decor that fits within your 6’ table area.

You are welcome to sell brand merchandise using your own POS system during the event. Alcohol sales are not permitted due to our licensing arrangement, but our Bottle Shop will be stocked with your product.

ALL CIDERY MEETING @ 10:45am on Saturday, 5/2

We have a mandatory all-cidery meeting in the middle of the tasting tent before the gates open. We will discuss the rules and features of the event, pour sizes, safety, and what to do in the case of a Very Intoxicated Person. We will have a sign-off sheet after the meeting. If your staff is coming in shifts they will need to check in with us upon arrival.

Alternative Cidery Setups

This year we are excited to offer the option for cideries to bring their own branded tents, tap trucks/trailers, etc. These will be placed near but outside of the main cidery tent and will be thoughtfully integrated into the event site. If you are interested in bringing your own unique setup, please let us know at info@field-guide-events.com at least 3 weeks before the event so we can be sure to have space allocated for you.

Keg Purchasing and Distribution

We can purchase your kegs directly from your cidery or through your distributor. Please specify your keg costs and purchasing information when sending your pour selections/descriptions.

We will be purchasing your two ciders in the following quantities:

If 50 liter/half barrel = 1-3 keg of each
If sixtel = 2-5 kegs of each

If anything goes untapped we will sell it back to you or your distributor.

If we will be purchasing your cider kegs through your regional distributor, they must be able to drop off and pick up kegs on the following days:

Drop Off: Friday 5/2 12pm-5pm OR Saturday 5/3 8am-10am

Pick Up: Saturday 5/3 7pm-8pm OR Sunday 5/4 8am-12pm

If your distributor is unable to pick up the kegs by Sunday 5/4, then we must purchase directly through you or they must be taken with your staff after the event. No exceptions.

Serving, Storage, and Staffing

If you purchased a 2-Tap You-Pour registration, your cidery will staff your own jockey box. Anyone pouring for you must be 21+ and have a current OLCC Alcohol Service Permit.

Bring your own jockey box and CO2 for pouring.
Ice, keg buckets, and dump buckets are provided.

Kegs will be stored in our refrigerated trailer until event time. If you blow a keg and would like to tap a back-up, let us know. If we are nearing the end of the event when it blows we may request you finish out the event with your other remaining keg.

Attendees can use an official Cider Fest tasting glass, bring their own glass from home, or receive samples in plastic cups (we will provide at every station).

You will be provided a “master measure cup” with a 2oz Pour Line and 4oz Pour Line. Attendees must exchange a token for each pour they receive. They may exchange up to two tokens at a time for a 4oz pour.

Bottle Shop

While cideries are not permitted to sell their cider directly at their tasting table, we will be purchasing a separate quantity of selected products to sell in our on-site Bottle Shop.

Payment

We will have checks ready for you or your distributor day of the event.

Insurance and Liquor Licensing

Cideries are not required to obtain additional insurance or a liquor license - you will be operating under our insurance and TSL. Please keep in mind, as servers with OLCC permits you are responsible for safely serving guests and identifying if someone i intoxicated and should not be served. Security will be inside the tasting tent - let them know if you have chosen not to serve someone and need to be cut off.